Changing email accounts? Whether you’re switching from one Gmail account to another, moving from Gmail to Outlook, or migrating between Google Workspace accounts, you don’t have to leave your old emails behind. With the right preparation, you can bring them with you.

There are two main ways to transfer emails: the manual method that involves using an email app like Outlook and the automatic method that uses a paid third-party migration tool.

Let’s take a look at both options so you can decide what works best for you.

Option 1: Transfer Emails Manually

The manual method is free, but it takes a little setup. You’ll need to use a desktop email app like Outlook, Thunderbird, or Apple Mail and connect both email accounts to the app to be able to move mail. Once both accounts are connected in the app, you can simply drag and drop emails from one inbox to the other or export and import your emails manually.

This method works for transferring Gmail to another Gmail account, migrating Gmail to Outlook, and copying Gmail emails to Microsoft 365 (formerly Office 365). Moving emails from a Google Workspace account to another Google Workspace account is also possible using this method, although the process may be more complicated and error-prone.

This method is flexible (i.e., you can choose what emails and folders you want to copy) and doesn’t require any extra tools, but it can be slow—especially if you have a lot of messages or large attachments. Some email apps also struggle with large-scale transfers, and setup can be confusing if you’re not used to adjusting the settings.

If you’re transferring thousands of emails or want the process to be quick and hassle-free, the alternative automated method might be a better fit.

Option 2: Use a Migration Tool

If you’d rather skip the setup and manual work, there are automated tools that can handle the migration process for you. These tools are designed to copy your messages to a different online account in the cloud while preserving labels, folders, and read/unread status.

One example is VaultMe, which transfers email (and even Drive files) between cloud accounts like Gmail, Google Workspace, Microsoft 365, and Outlook.com. The process is straightforward: you sign into both accounts, choose what to move, and the tool handles the rest.

Why go with an automated solution?

• You don’t need to install anything.
• You don’t have to be a pro in server settings or know how to troubleshoot any issues with the transfer.
• Third-party apps are great for large inboxes or when time is limited.
• Work in the background while you focus on other things.

Most automated tools charge a fee due to the value they provide, so they’re best suited for people who want a fast, reliable experience without dealing with the setup and troubleshooting.

Which Method Is Best?

Both the manual and automated approaches have their place.

If you are experienced, have the time, and are only transferring a manageable number of messages, the manual method gives you complete control at no cost. But if you’re short on time, not interested in configuring email clients, or need to move a large volume of messages, a paid automated migration tool can make the process much easier.

Whichever path you choose, the important thing is that you can take your inbox with you. You don’t have to start from scratch.