Conference rooms and large-scale office spaces need flexible, scalable audiovisual setups. In this post, we’ll show you how to bring these systems together and make sure they stay practical long-term.
AV Equipment Your Space Needs
Every company and space has different AV needs; it all depends on what they’ll use the room for. For example, here are some tools you could add to a conference room:
? Video walls (screens and processors)
? Interactive whiteboards
? Multiviewers
? Tabletop microphones
? Pan-tilt-zoom cameras
Think carefully about your space, possibly conducting a full AV audit. This will show you which tools you’ll need to engage your teams and allow their leaders to deliver great presentations.
The Importance of Modular, Scalable AV Technology
You should invest in modular and scalable technology; modular tools let you easily swap out key components with newer versions. Scalability, meanwhile, means your system evolves with your company.
For example, if you move to a bigger space, you’ll likely need more screens – a robust processor for video walls can easily accommodate this.
Best Practices for Your Conference Room’s Video and Audio Equipment
Even the best AV technology only works as well as the practices you follow. How you install and set up your equipment matters just as much, if not more.
Here are our tips for making the most of your conference room’s video technology:
? Ensure screens are at comfortable viewing angles
? Use 4K-compatible video wall controllers
? Consider extra displays for remote participants
? Add adjustable mounts to reposition displays easily
? Use auto-framing cameras to track live speakers
As for audio technology, you and your team must follow these practices:
? Use table mics or all-in-one bars for smaller rooms
? Use beamforming or wireless mics for larger rooms
? Consider ceiling mics to keep the furniture movable
? Add digital signal processors to help mitigate echoes
? Distribute speakers evenly across the space
More generally, make sure you plan for redundancy If the space carries out any mission-critical or sensitive operations, it also helps to invest in backup power and failover systems.
Your AV Setup’s Control System
The best AV systems allow you to adjust them on the fly – this should ideally be easy for anyone on the team to figure out. These systems are perfect for multi-use spaces; you can even change the room’s AV “mode” to suit different purposes.
Long-Term System Support
You won’t want to keep switching out your system’s key components yearly, so make sure your provider continuously releases new products and offers rapid customer support.
At the very least, the technology you buy should be future-proofed, meaning it won’t become obsolete for years to come; for example, your screens should be at least 4K-ready.
Conclusion
A flexible system is one that withstands long-term scrutiny, no matter how you use the space. To accomplish this, you’ll need great AV technology and a team that knows how to install it.
